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90-601 _. oR�I.o �i�l,q L � � - � Re�ui'n'C � Real Estate Division Council File # -lQ0 218 City Hall (Abatement) (DN) Green Sheet #` �' D RESOLUTION - CITY F SAINT PAUL, MINNESOTA � , � �� P esented By ferred To , aL?v��-1 Committee: Date ��-/�`j� WHEREAS on April 12 , 1989 , the city was awarded a grant from the Met opolitan Council ' s Landfill Abatement Fund, and shortly ther after received a check for $1H,150. 00 which was deposited in Account #165-31157; and WHEREAS during the 1989 fiscal year , $54 . 75 was charged to this fund; a d WHEREAS since January 1 , 1990 , certain costs and unbudgeted expenditures ' Printing costs $ 9. 75 Libraries 2, 274 . 0� Police Department 1 ,950. O�g . Public Health 1 , 950. 00 $6 , 183 . 75 have been en endered and are to be paid or partially reimbursed from said Ac ount #165-31157 as follows: Printing costs $ 9 . 75 Libraries 1,704 .96 Police Department 1 , 380. 96 Public Health 1 , 380.96 $4 , 476 . 63 and WHEREAS , the term of the grant ended on February 15, 1990 and $5,618 . 62, representing that portion of the grant that had not been spen on allowable expenditures , must be returned to the Metropolitan ouncil at this time; and WHEREAS , the Mayor , pursuant to Section 1�. 07 . 1 of the City Charter, does certify that there are, available for appropriation, revenues in excess of those estimated in the 1990� budget; and WHEREAS , the Mayor recommends the following changes to the 199�1 Budget: - - �90-(�oi 0'� IG11�AL � - . . Current Amended E'inancing P�an Budget Change Budget 165-Finance pecial Projects 31157 Recyc ing Program 9890 Use of Fund Balance $ . 0 $10, 096 $ 10,096 All other Fir�ancing $2, 3�13 ,745 �1 2 , 3�3,745 � $2 , 3�J3 ,745 $10, 096 $2 , 313 ,841 Spending Plan 165-Finance Special Projects 31157 Recycling Program . 0537 Operati g Transfer out $ �1 $ 4,477 $ 4,477 0521 Refund $ 0 $ 5,619 $ 5, 619 P1 $10,P196 $ 141, P196 NOW THER FORE BE IT RESOLVED, that the City Council approves these changes to the 1990 Budget . APPROVAL RECOMMENDED !� • � Budget ector Y s Navs Absent Requested by Department of: in►on osw on , �'i `— & ana ement rv'ces acca ee �`'— e man an i son BY� irector �� {I��i �� • 2;, Adopted by Council: Dat JU N 1 4 1990 Form App ed y City Attorney �'� ^) Adoption Certified by Co ncil Secretary By _ . 3_ �D - �U By' Approved by Mayor for Submission to Approved by Mayor: Dat G�� 1 � ��Jµncil � U By: � By' BUSHFA J U N 2 90_ ___._ � a � - � • ��10—(00/ DtPARTM[NT/OFFlCEICOUNCII DATE INITIATED F�.��e � Management Ser ices 3/19/90 GREEN SHEET r No. 8960 INITIAU DATE INITIAUDATE COMTACT PERSON 8 PHONE �DEPARTMENT dIRECTOR J CITY COUNCIL Dave Nel son 29 -5317 �� T�'ATTORNEV �CITY CLERK MUBT 8E ON OOUNqI AOEN Y(DATE) 110UTIN0 BUDOET DIRECTOR �fIN.8 MOT.SERVICES DIR. (I�tiu►roR�oa nssisrar�n �T Chie f Acc t. Fb�MS TOTAL�l OF SIONATURE PAGEB (CLIP ALL LOCATION8 FOR SIQNATUR� ACTION REtXIESTED: To approve changes in 990 Budget ao that funds in Account �`165-31157 may be diabursed. Reference: 1. Reeolut on for adoption RECEIVED �COMMENDATIONB:Approw(A1 a�1� COUNCIL F�PORT OPTIONAI. _PUWNINO OOMMISSION _ L SERWC.:OOMMt8810N """"'� MAR 2 2 1990 P"0NE"°. _q8 OOMMITTEE _ _.STAFF _ COMMENT8: OFFlC� 0�THE DIRECTOR —��$��T�pT — DEPARTMENT OF FINANCE surPORrswF+�a+couNa�oa�ecnve� ;��ip iViANAGEMENT SERVICES ��arunrro PAOe�.eM.�,c�aoaruN Mmo.wnai.wna+,wnere,wny�: : ., ,;.. . �;. _. _ .._ - � • _ . . , ,. . ' As or�, ina�l�.°envia oned, the recycli�xg pro�e�E"w�i�'�d have consi'bte$ o€ dai�y collecei.i�a of 8 � rezgc�able' it�Cefia� at each' of the five �part:iefpeting=do�nti�wn� of�'iee buildings; transport- ation to, and stora e at, a location on tha West Side and finally, �raneportation again ta a commercial recyclf center. Thie would involve a grest deal of ataff time as well as coa- traeted hauling co ts. The award of the Metropol3tan Council Landfill Abatement Grant would reimburse the City for this staff ti� and contracted labor expenaea. Since the ori inal conce t inv v d r d - �`Ing=°��pa�t�e�pe ing departments/diviaions recommended -that we aolicit propoaals from recyc- ling contractors. As finally impiemented, the progxam consists of dailq pickup and on-eite storage at esch 1 ation until the provide� hoppera sre full, at which point the contractor picks up the acc ulated materiala. On-site storage �ecesaitated tha purchase of fireproof storage containe a to meet fire codes and other ex�enses whici� did no qualify for .grant aronie . The project qual fied for $4,531.38 to reimburse staff time. It w8a determined that, after paying for: pri,nt ng expenses, the remaind�r would be uaed to partiallq reimburae rhe depart- tnts div � - -unti��`�e`"��'° f the grant expired before we could calcuiate the amount available �or r�ein- bursement. The efore, only $54.75 in printing expenses were paid during 1989. In order to disburse the .r� ining $4,476.63 for �thich we qualified, and ta refund $5,618.62 for which we did npt qua ify to the Metropolitan Council, the r�acommended changes will be necessary. . RECEIVED W$/1D�/MITApES IF NOT D: �CEt�EE��, BIJOGfEr��CE ;. A�� :ouncii Kes�arcn �entier � AP R 0 3 �°g0 CI?Y CLERK TOTAI AMOUNT TAANSACTION = 10,096 cosTn�veNUE�uo�o�ctwc�ot� v�s NO ,f,Ji �N�� 3802 Metropolitan COt1I1C�1 ACTIVITY NUMOER �115� flNANpAL INFORMA :(EXPWt� . �� ,. , _ , , , , . NOTE: COMPLETE DIRECTIONS ARE INCIUDED IN THE C�REEN SHEET INBTRUCTIONAL MANUAL AVAl1.A8LE IN THE PURCHASINCi OFFICE(PHONE NO.'298-4225). ROUTINQ ORDER: Bebw are preferrod routfnps tor the flve mat frequ�nt typ�of documenta: .CON'jRAC1'S (assum�authoriza�! OOUNCIL RESOL4TIQIV (�m�nd� Bd9�8•� budqst�xists) Accept.CiraMa) . , . � 1. Outaide/lqsncy 1. DepartmsM DirsCtor 2. InRiating Depertment 2. Bud�et Director 3. Ciy Attornsy 3. Gty Attome�r 4. Mayor 4. MayodAssistaM 5. Finen�d�M�mt Svcs. Oire�.�br 5: City Council 6. Flnance Axountlnp 8. Chief Ac:countaM, Fln�AApmt Svcs. ADMINISTRATIVE ORDER (�, OOUNdL RESOLUTION (a��)�� 1. Activity Mana�sr 1. Initiatlnp DspaRmeM Director 2. Dspertment Accournant 2. qty Attomey 4. DepaRmsM DiroCtor 4. Mdtq�C�lh�ci�l t Budqet Director . 5. City(�srlc 8. Chi�f Accountant. Fln�Mpmt Svcs. ADMIWI3TRATIVE ORDER3 (all othsrs) L Initlaaing Dsp�rtmeM " 2. dt�r Attomey 4. dt�p t�erk �t TOTAL NUMBER OF SIONATURE PA�E8 Indicats the#�of papsa on which si�netu►9s an required end papercOq each of thNS�ss. ACTION REGIUESTED Dperibs wh�t the proNct/roqwN sNks to�000mplhh in�tbsr chronobgF- cd order or order o#importar�cs�wl�►K is mo�t appropriate ior ths issue. Do rat write complete ssM�nws. Bspin sach ksm in your Iist with a vsrb. RECOIiAMENDATIONS ° Compl�b if the issne in question has been preasnted before arry body, Public or p�ivate. 3UPPORTS WHIC�i C�UNqL OBJECTIVE? it�qt�which Council obl��(a)YW�Prol��PPo�bY��9 th�k�y word(s)_(HOU31Na, RECREATION, NEIOHBORHOODS, EOON�AIC DEVELOPMENT, BUD(iET, 3EWER SEPARATION).(3EE t:OMPEETE LIST�N INSTRUCTIONAI MANUAL.) COUNGL OOMMITTEE/RESEARCH REPORT-OPTIOWAL AS RE�UE8TED BY t�UNdL INITIATINCi PROBLEM, IS8UE,OPPORTUNI'TY Ex�ain the situatbn 4r oondido�s that croated a need ior your project or requeat. ADYANTAGES I�APPROVED' Indfcate whether this is simpy an annual budget procedure required by law! chuter or whether tMre an sp�iHc�n wh�h the Gty of Saint Paul and its citizsns will bensAt irom Mis action: � , . . DI3ADVANTA(iE3 IF APPROVED YVhat nepative etiects or mnjor chan�ee to sxisNn�of past`prooessss might thi�project/request produos N R is pesssd(s.g.,traiNc dslsys� noiae, tax increases or a�msnb)?To Whom1 When?fqr.hoM►tong? DISADVANTACiES IF NOT APPROYED 1fVhat rvfll be the neyative consequsncss if the promised actlon is not approved? Inabiliry to deilver aervice?Continued high treff�, noise, axideM rate?L�s of revenus? FlNANqAL IMPACT Althouph you must tailor the information you provkle here to ths isws you are addressiny, in�ensral you mu�anawer two que�ions: How much is it poin�to c�at?Who is�oinp to pay? , � - 9 � � v / J • Policy dis ussion on sod vs, seed • Budgetary i plications of plastics ordinance, leaf pickup, ethanol ozone, and other recycling policies , ** Other items fo policy discussion in various commit and will be di bursed to appropriate committees on June lle still coming in 4• Resolution 90- 46 - amending the 1990 bud et b PED Contin enc Fund: Referred from Council Matri�sferring $815,300 in � Sent out of Co ittee without recommendation 5• Resolution 90- 26 - amending the 1990 budget b ad ' Financing and pending Plans for specialized train��ng $40,583 to the Referred from Counc�l A ril 17 �n9 of police officers. Approved 6• Ordinance 90-68 - amending Chapter 16 of the Administr pertaining to a ointments of le islative aides, ative Code A ril 24 p 9 (Referred from Council Approved Sus�ension item Resolution 90-677 - Rescinding C.F. 272557 as it relates t fringe benefits o Legislative Aides and approving the frin erbenen9 of package for Legi lative Aides be the same as for the non-representedt mana ement rou Referred from Council A ril 24 Approved 7• Resolution 90-59 - amending the I990 budget b tran Contingent reser e to City Clerk fo y sferring $22,ppQ fro from Council A ril 4 r Eth�cal practices Board, m _ (Referred Approved Substitu e Resolution $. Resolution 90-601 - amending the 1990 budget by addin Financing and Spe ding Plans for Special Projects R 9 �10,096 to the Referred fr m Co ncil A ril 12 laid over in Committyc�ing Program. ee Ma 21 Approved (n�w gre n sheet submitted and three page re ort P 9. Ordinance 90-52 � Paul by adding a naweChapterh67Adert�strat�ve Security Operation and Maintenance Service ChaPeeSStrian Skyway�Systemt Council Januar 9 laid over in Committee Marchgl2, �Referred from Laid over two week . --- , _ ______ /�'. /�f _ - –,–� �� COMPLETE DIRECTIONS ARE INq.UDED IN THE 6REEN 3HEET IN3TRUCTIONAL MANUAL AVAILABLE IN THE PURCHASINCi OFFICE(PHONE NO.�), \ ROUTIN(�ORDER: ' Bslow ere P►eferred routings for the�ve most frequent typee of documsMs: CONTRACTS (aswm�autlw�izsd . COUNGL RE30LUTION (Am�nd, 8d�ta./ �.'`\t. p��sxiata) Aocept.(irants) 2. InkiaU 1. DoPertment Director np apertmsM 2. B p� a. MayoArttO� 3. q�qnc�mey 5. Finer�ce d�Mgmt Svca. Dirsctor 4. MayoH/1�ant 6. Fnanc:s Accountin� 5• C1ty Council 6. Chfef Accountent� Fln&Mgmt Svr,�s. ADMINISTRA'f�yE pqpER (R�, (;O�NqL RESOLUTION (all other�s) 1. �rt ent acxouMant 2. initiati �ORDINANCE 2. �DePertmern oirector 4. Bu�Dir�Or� 4' ��ANistent 5. �� CitY Colir�cil 8. Chiof AcxountaM. Fln b Mgmt 3vcs. • ADMINISTRATIyE ORDERS (tN o�sr�) 2. �City At�rns�meM 4. �(;Is�rn TOTAL NUMBER OF SI(3(�qnJqE PA(iES �k�.��t�of page�on wMoh sipnaturea ars requlrod and pep�IlP P!� ACTION REOUESTED cal oMer auordsr of��1�eesks W aocompltsh in eithsr chronologi. iseue. Do not w►its i�•whichsvar la rno�appropriats tor the d��. �Iste ssMSn�%es. Begin e�h item in y�cwr Ifet with RECOMMENDATIONS Canp�ete ff the issus in Questlon has bs�preeented before any bodY� P�blic or private. SUPPORTS yyHl(,'H ppUN(YL OBJECTIVE? Indicete which Council ob�(s)�ur P►olecUreciueat supports by Ii�ing ��Y��Ks)(HOUSINO. I�G'REATION, NEIt3HB�iHOODS� E(�ONOMIC DEVELOPMENT, BUD(iET, SEyyER gEPARATiq�.(�E�pMPLETE UST IN INSTRUC'rypNAL MANUq�.) OOUNqL COMMITTEE/RESEARCH REPORT-ppTlpN,q�,qg REQUESTED BY C)pUNqL INITIATIN(i PROBI.EM, �ggUE,OPPpRTUNITY Explain the aitudio�or condkions that croatmd a need for your pro)ect or roqusst. ADVANTACiES IF APPqpyED Indicate whsthsr this fs almply an annual bud�et Procedure roquired by law/ ' chartsr or wf�sther thsre�� h the Ciry ot Saint Paul end its cttizene will bens�t irom thls pro�t/ACtion. DISADVANTAOES IF APPROVED ��epatire affects or major changss to sxisting or past processes mi ht this projecthequ�t Prnduce if it is p�esed(e•p•�traffic delays� ndse� 9 �i^��e�a at�msnta)?To Whom?When?For hoMr bng? DISADVANTA(3ES IF NQT APPROVED What will be the negative coneeyu��ff the promised action 1s not approvedllnabiNty to deliver servicep Continued high traffic, noise, accident rate?Loaa of rovenue? FINANqAL IMPACT �Y�m�at tailor the information you provide here to the issue you ere edd►easin�, in gsneral you muat answer}wo queations: How much is it • 9dn�W cost?Who ia going to pay? � _ _— - -- . 9�� QUESTION I: Would it be possible to turn over the unused portion of t e Metropolitan Council qrant money to Ramsey County to enhance t e recyclinq program in the City Hall/Court House? ANSWER: A. • We hav approached Sunny Jo Emerson of the Metropolitan Council with this proposal. She has assured us that this is impossible. The term of the grant expired on February 15, 1990 and cannot b renewed. B. Accordi g to Ms Emerson, there is no similar grant avail- able. Howev r, they do have grant monies earmarked for capital expenditures for the purpose of landfill abatement and for educa- tional activ'ties pertaining to recycling. QUESTION II: What is the scope of the recycling program in the City Hall/Co rt House? �1NSWER: A. The Coun y last year initiated a pilot program to provide to employees o the City Hall/Court House the opportunity to re- cycle most o fice paper (as described on the attached instruc- tions labele CH/CH. ) B. In Octo er of 1989 they expanded the program to include all floors. C. During he year of 1989, they recycled approximately '70 tons of paper. D. They ar currently looking into the possibility of expanding the program o include newspapers and ground wood computer paper. E. They ar also recycling aluminum pop cans on all floors. F. The c unty buys its cleaning fluids in bulk, refilling reusable co tainers; so it doesn' t produce plastic or glass bottles in q antities sufficient to warrant a recycling program. 1 . ' �� _ � � � QIIESTION III: What is the scope of the recycling program in the City Owned Dow Town Office Buildinqs? . ANSWER: A. The down town office building recycling program, which we began last yea , provides each employee working in the City Hall Annex, Public afety Building, Public Safety Annex, Public Health Building and M in Library the opportunity to recycle most office paper (as des ribed on the attached instructions labeled Down Town Office Bu ldings. ) B. These bu' ldings comprise over 400, 000 square feet of space and contain o er 1, 000 work stations for office workers. An average of abo t five tons of paper is recycled from these loca- tions each mon h. C. The Main ibrary and the City Hall Annex are also recycling cardboard boxe through this program. D. However, he recycling contractor does not now--nor does he foresee a time when he will--pick up newsprint. He specializes in the white aper which is produced in large quantities in office buildin s; and he feels that the market for newsprint is not sufficient y strong to warrant inclusion in his program. E. We have s nt all managers of City facilities copies of the State of Minn sota recycling ordinance [115A. 151] , a copy of which is attac ed, requiring that state agencies and municipal governments beg'n recycling at least three different materials. F. All build'ngs listed above have been recycling aluminum pop cans for some t'me. G. The Main ibrary uses a lot of vinegar, which they buy in one gallon pla tic jugs, for window washing. They began recyc- iing these jugs early this year. H. The Publ 'c Health Building has begun a similar plastics recycling progr m. 2 . ��_ � �/ CH/CH i , , �, , . . Resou e Recove�y SAVE TREES AND MONEY � ��, '� W h ite: '; � in Let erhead Pape�, Memos, s Typing, Copy g, � - L.ined Tablets, Forms Index Cards, Envelopes w/o ceilop�hane windows or gummed labels Calendar Pages, Scr tch Pads, Bond Printouts, _ ` Stapied or Stitched apers, Carbonless Paper, Limited Colored Print'ng on White Paper �, �, Aiso, Green Tinted Li ed Tablets Do not include: - Colored or Giossy P per , Groundwood Printouts, Newsprint, Publicati ns with giued bindings, Paper clips, Labels, asteners and Rubber bands . State of Minnesot � Department of Admini ation - Materials Manageme Division DOWN TOWN 0 FFICE BUILDINGS � �1� - ��/ �::r,;__. . . . � . ._ . . _. . _.__ __ . . . .... .. _..,.. . ....__.____ � . ... .. __._.-.-- �--- -� . ----.. . .. �R��.. . .. . Jry..' ' S.,f.�� ,y� . '��'r`, —Recqcling oae ton of —The United States —In 1987,over 30 paper saves 1?treea. currently recycles percent of the news- It takes 50 perceat about 24 millioa toas papers in the U.S. �- leas water and 64 of waste paper per were recycled.Aad percent less energy to year,or abont 29 over 40 perceat of all make paper from percent of all paper cartugated boxes were waetepaper pulp than that's produced recycled. uaing virgin wood. anaually.Of that, 15 Aad more trees millioa tons is post- —1�vo thousand waste RO�� means leas carbon cansumer(already paper dealers buy and dioride in the air and used at least once). procesa waste paper more oxygen,helping and?million tons for rerycling milla /NDU'S'TA/ES reduce pollution that pre-consumer waste About 200 of those causes such things as (such as trimmings mills use waste paper scrr+e,�rsr,Kr the greenhouse effect fmm paper manufac- exclusively as a raw Sf.PaW.Mn35It1 !61?16f7-L� tL1I'8!3). mH�2rIS1. —Recycling office What kinds of paper can I re cle? paPer can eliminate Z'he U.S.�the 30-?0 percent of the ma�jor exporter of If your off'ice is recycling high-grade o ce paper.there are ��rial firom your wasLe paper in the limits to the kinds of paper you can le.The foIlowing S�age. world. items are generally accepted in an affi paper recycling Kinds of paper not recyclable P�BI'�• —white bond paper —stap ed or stitched paper If Your office is recycling high-grade office paper,there are —white stationery --eav lopes without liauts to the lQnds of paper you caa re�ycie.'I'he following —white note pad paper ce phane windows or items are NOT accepted in your office paper recycling —white computer paper ed labels p�' --non-glossy copier paper -�a1e dar pages oa —indez cards non loesy paper —magazines —manila file folders —scra pada —newspapers —miscellaneous white paper nlesa formn —windowed envelopes forms(ink color doesn't —ed ' -machine paper —1Qaft envelapes ��I� -�ld (pull out --xerox paper wrappers —greea or pastel-tinted di�►i ers.covers,plastic —gi'�und wood CPO ��g pgds bin 'ngs,etc.when —miscellaneous paper �� waste (' c �o— G�/ i . commissioner, in cooDeration with the director of the office of waste manaaement , hall devejoo waste reduction procurement roQrams , includin an ex�anded life cvcle costin svstem for + `: rocurement of dur ble and repairable items . On im�lementation � of the model Drocu ement svstem, the commissioner , in I cooDeration with t e director, shall develo� and distribute � i �� informational mate ials for the DurDOSe of Dromotin the � ; � rocurement model o other Dublic and nrivate entities under - � section 115A. 072 , ubdivision 4. � � . ; � . i Subd. 8. [RE YCLED MATERIALS PURCHASING. J The commissioner � of administration hall develo� and imDlement a cooDerative urchasin ro ram under sec�ion 471.59 to include state a encies , local aov rnmental units , and, where feasible, other � state crovernments a d the federal Qovernment, for the �ur�ose of i : urchasin material made from recvcled materials. B Jul 1, 1991, the commissio er shall develo� a �roQram to Dromote the , . c000erative �urchas n roQram to those units of vovernment and � ' �� other persons. � �� - : ; j � Subd. 9. [REC CLING GOAL. J By December 31, 1993 , the � � commissioner shall ec cle at least 40 ercent b wei ht of the solid waste aenerat d b state offices and other o�erations located in the metr politan area. The commissioner must -keeD records of the recv lin and comDOStin o�eration and share them ' � annuall with the m tro�olitan council and counties to assist the council and the counties in their data collection efforts. [115A.151J [STA E AND LOCAL FACILITIES. ] - ---__ uar l, 1 91. a state aaenc or. local unit of overnment o school district in the metro ' tan area or b - � 93, a s ate aQenc or local unit o or ' school district outs de of the metro�olitan area shall• � , / ( 1 ensure that �facilities under its control, from which � � mixed municipal soli waste is collected, have containers for at � least three recvclab]�e materials; and � ' ( 2 transfer all recvclable materials collected to a � recycler. . , \ � , .� . , j ��icdz-1�,%Su.�s zl � ;,;' � 1 ' .,. .,v-v v,v � � � ,�� }✓ %�=;T°�. . t::::c�s_ � . _. • ;�/�_57/f � ^ Colleen M. Halpi�e, M.P.H. �y P . � Solid Waste Pianner Env�ronmental Health Ow�sro� �� . n/ i \ IC� ��:1 , I /' . ' � t . ) ! % I ��.rt� �t �� `.J?��/�rLG ` �.� _ RAMSEY COUNTY I 27 � PUBIIC HEALTH DEPARTMENT � t9�0 west County Rd.B.Rm.209 � Rosev�ile.MN 55113 tu.�sevcc�..�c� �gt21633-0316 � � '