90-550 O (7 I ('` I {�' .� � Council File # �+,��
[� u �V Green Sheet#
RESOLUTION
CI OF SAINT PAUL, MINNESOTA ``� `' '
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Presented By: _
Referred To: Committee: Date
1 WHEREAS, In adopting the 1990 budget for the Mayor/Council Information&Complaint Office,the Council placed the activity's new
2 Citizen Service Analyst FTE in Contingency within the activity's budget,and
3
4 WHEREAS,The Director of the Mayor/Council Information&Complaint Office needs Council approval to move spending authority to
5 salaries in order to hire a person,and
6
7 WHEREAS,The new Citizen Service Analyst will ensure the office continues to reach out to citizens,play an important role in making
8 St. Paul a more humane,hospitable and comfortable place to live,enable the office to handle its increased workload,allow expansion
9 of the office's visibility and identify remedies for service deficiencies,and
10
11 WHEREAS,The Mayor,pursuant to Section 10.07.4 of the City Charter recommends the following transfers for the 1990 General Fund
12 budget:
13
14 TRANSFER FROM: CURRENT BUDGET CHANGES AMENDED BUDGET
15 Executive Administration
16 Mayor/Council Info&Complaint Office
17 00105-0548 Contingency: Council Action Required 27,920 (23,570) 4,350
18 00105 All Other Activity Spending 166,216 0 166,216
19 Ali Other Fund Spending 132,827,502 0 132,827,502
20 133,021,638 0 133,021,191
21
22 TRANSFER TO:
23 Executive Administration
24 Mayor/Council Info&Complaint Office
25 00105-0111 Full Time Permanent 137,545 23,123 160,668
26 00105-0161 Reserve For Negotiated Increases 4,836 447 5,283
27 00105 All Other Spending 51,755 0 51,755
28 All Other Fund Spending 132.827,502 0 132,827,502
29 133,021,638 0 133,021,638
30 NET CHANGE 0
31 RESOLVED,That the City Council approves these changes to the 1990 budget.
Yeas Nays Absent Requested by Department of:
Dimond �
Goswitz � Executive Administration
Long �,
Maccabee —
Rettman -- By:
Thune
Wilson �
Approval Recommended by Budget Director:
Adopted by Council: Date ApR 5 1990 By:
Adoption C tified by Council Secretary: Form Ap r ved y ity A rney:
sy: By:
Approved b ayor: Date � Appro y Mayo or Submission to �ouncil:
�' 1 �o���� ,�'
By: >. 1��1/ BY: ' �' ''l'
ptjBtiSHED AP R 14199
Prepared by Saint Paul 8udget Ottice (Jeanetta c:1123data\transt4.wkt.all 3l5/90)
RECEiV�ED C' ��` �S O
DEPARTMENT/OFFICE/OOUNCIL DATE INITIATED
Information and Com laint Office si��90 GREEN SHEET �AR�I�.���N��'S�9�
CONTACT PERSON&PHONE �DEpqqTMENT DIRECTOR GTY OOUNpI
Chr L ' ld 2 8- 747 N��� c�TM�rro�+N�r 4�� OFF
MUST BE ON OOUNq�ApENDA BY(DA7'� ROUTMIQ BUDOET DIRECTOR �FlN.8 MOT.SERVICES DIR.
MAYOR(OR A8818TANT) �
TOTAL#�OF SIONATURE PAQE8 1 (CLIP ALL LOCATIONS FOR SIGNATURE�
�N R�ues�o:
Approve transfer of spending authority from activity's contingency to salaries.
RECOMMENDATIONB:MP�W a Rsl�(RI COUNCIL COMMfTTEE/RESEARCH REPORT OPTIONAL
_PLANWINO COMMISSION _qVIL SERVICE COMMISSION ��Y� PF�ONE NO.
_qB COMMITTEE _
_STAFF _ COMMENT3:
_D18TRICT COURT —
BUPPORT3 WHICH COUNCIL OBJECTIVE7
INIT1ATiNQ PROBLEM,ISBUE,OPPORTUNITY(Wlro,WhM,When,Whsro,Why):
As part of the council budget adoption process, the funds requested for an additional
staff person for the Mayor/Council Information and Complaint Office were placed in
contingency within the office's activity budget. In order to spend this money on salaries
(for the new FTE) , the council must give its authorization for the money to be moved to
salaries.
ADVANTA(iES IF APPROVED:
This additional staff person will hold the title of Citizen Service Analyst. Having the
additional person will ensure that this office continues to reach out to the citizens,
playing an important role in making St. Paul a more humane, hospitable� and comfortable
place to live. Further, an added staff person will enable the office to handle the
additional duties that have been placed on it in the past two years, and the increase
in complaints and requests for information that this office handles. Finally, the
additional position will allow the expansion of the visibility of the office and allow
it to identif service deficiencies and work with the de artments to effect a ro riate
DISADVANTAGE3IFAPPROVED: imPTOV2IILeIItS.
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NoxE ..�-��c� �er�rer
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MAR2919,90
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DI8ADVANTAOES IF NOT APPROVEO:
If not approved, the office will have great difficulty dealing snccessfully with the
complaints and requests for information and may be unable to take on any additional
duties in its role of being an information source for the city. Staff will continue
to work out of ti�le; not take allocated breaks and work uncompensated overtime. Further:
reliance will be put on interns, resulting in frequent errors due to intern turnover and
their general lack of experience. Finally, the office will not totally succeed in its role
of direct service, personal communication, and help to the citizens. It will also limit
our abilit to identif service deficiencies and the means to resolve them.
TOTAL AMOUNT OF TRANSACTION = 2 3,S�O COST/REVENUE BUDOETED(CIRCLE ONE) YES NO
�N�a$�� Internal activity transfer ACTIVITY NUMBEROO105
FINANGAL INFORMATION:(EXPWN)
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