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90-75 �' ' � Q I (� I n I n � Council File # �Q_7-S � I \ lJ IV /"'1 r Green Sheet # RESOLUTI�N CITY OF SAINT PAUL, MINNESOTA . , , Presented By Referred To Committee: Date OLVED, th�Saint ul Admi ' strat�ode hapter�'�, ncil ommittees ection 2 be and t e same s here amen d to ad as ollows : " Membershi . Each ouncil commi tee shall be c posed o at least €e��-� three (3) mbers, e�e-e�- exa-s�ia� be-��ie ��es}de� e�-�l�e-ee�� ' �-wl�e-sl�a��-se �e-}�-a� e� e€�}e�e-ea e}�� and wh' h members, in uding th chair, shall e named by e president o the cou cil with the advic and consen of the counci The resident of the council may lso name, wit the a vice and consent of the coun ' 1 , alternate embers to ny committee, w may serve ' the absence of - regu ar members of su committee The member and alter tes of the counc ' committee, including the chair, all serve on suc committee t the pleasure of the p sident of the co cil . Alte ate members , when servi in the absence f a regular committee member , shal have all the po rs , functio s and duties of reg ar committee mem rs , includ g con- stituting a quo um, voting and pa ticipation 'n the committee affair in all respects . Whenever there are t sufficient mem rs or alte - tes to constitute a quorum at any reg larly scheduled co ittee meeting and e chair deems it ecessary to do s the cl�air of that ommittee may app int another member of the council who ay be present to erve temporar' ly as an alternate ember of the co ' ttee. Provided, however, that only ne (1 ) such appoi}�tment may be made at any one meeting of the committeee ; " „�.�,a L • + � F��.R. RESOLVED, that Saint Paul Administrative Code, Chapter A-2 , Section 5 (4) , ( 5) and (6) be and the same are hereby repealed and substituted in lieu and in place thereof is a new Section 5 (4) , (5) and (6) which shall read as follows : . , �f�- �� � Ch.A-2,Rule.3 ADMINISTRATIVE CODE �-:.`. . assign it.The votes of committee members present and objectives for all capital and operating and other councilmembers present shall be recorded budgets of all city departments,boards and and forwarded to the council. The �rmative vote agencies. In addition, the commitee shall of either a majority of the committee members or assume the responsibility of reviewing all of the conncil shall be sufficient�o return or refer capital and operating budget�matters sub- a matter to t�e•council. mitted by the mayor in accordance with (C.F. No. 88-38, 1-13-88; �.F. No. 88-435, 3-29-88; the timetable provided by administrative C.F. No. 88-660, 6-14-88) ordinance and shall be responsible for the consideration of any legislation relating to 4. Meetings. the personnel of the city, salary questions ' (1) All council committees shall hold regular and labor relations. meetings according to a schedule adopted (2) Public works, utilities and transportation. by the members at its first meeting in Janu- The council committee on public works,util- ary of each year. A schedule of such meet- ities and transpartation shall assume the ings shall be provided all councilmembers, respons�ility for the review and recommen- the mayor,city attorney,the city clerk and dation of council legislation affecting pub- news media and distributed and published lic works; shall review proposals for legis- in accordance with state law. lation relating to telephone,telegraph,radio, (2) Special committee meetings may be held television, cable television, lighting, heat- ing, water and sewer, transportation and at the call of the chair. Advance written other public utilities services subject to the notice of all special meetings shall be pro- control of the council;and shall review and vided all councilmembers, the mayor, city recommend all licenses, permits and other - attorney, and city clerk as prescribed by p�vileges granted by the city council to state law and distributed and published in ublic utilit owners or o erators their les- accordance with state law. P y P ' sees and representatives. (3) A majority of the committee shall consti- �3) Housing and economic developmen� The tute a quorum. council committee on housing and economic (4) A majority vote of the committee shall be development shall oversee policy develop- required for committee action. ment and review and recommend legisla- (5) Committees shall keep aunutes of all meet- tion in these areas: Land use and zoning, ings. Committee chairs shall work in con- housing and economic development by the junction with the director of the council Port suthority, the housing and redevelop- investigation and research center to ensure �ent authority and the city department of that the appropriate research, administra- planning and economic development,improv- tive and clerical staff shall be provided for ing buildings and especially improving the condition of problem properties.In addition, that committee. Committee chairs shall be responsible for approving,by signature, the committee may respond to administra- the minutes of committee meetings.A copy tive proposals that affect these issued. of such minutes shall be filed with the city (4) Community and human services and licens- clerk as a public record and a copy pro- ing. The council committee on community vided the couneil president. and human services shall oversee policy (C.F.No. 88-38, 1-13-88) development and review and recommend legislation on issues involving community � 5. Committee funetions,in particular. services,fire,police, the environmient and (1) Finance, management and personnel The other human services initiatives ofthe council council committee on finance, management �d shall serve as a clearing house for re- and personnel shall establish prioritized goals view of proposed state legislation. In addi- Su .N . � , PP o.7 .._.- 2744 . . _ _ . _ - . . . . � � �0--7.� , � � _ APPENDICES Ch.A-4 C �" tion, the committee shall oversee strategies Chapter A-3. All Public Meetings—Notice and policies and implement programs for Ftequirements the improved coordination and effectiveness of crime prevention and response to the WHEREAS, The council deems it necessary and city's neighborhoods and for the improved in the public interest that advance notice be quality of life in the neighborhoods. The forwarded to elected officials prior to the hold- committee also may review proposals from ing of public informational meetings by any the administration that affect or concern department bureau,agency or committee of the district councils, business and civil groups City of Saint Paul, now, therefore,be it in other neighborhood or community groups. This committee shall also be responsible RESOLVED, By the council of the City of Saint for reviewing all licensing matters requir- Paul: . ing council or committee action,except where T. That any city personnel arranging or caus- fu1T council action is required by law within ing to be keld.any gublic infor�ation meet- time limits which would not allow for com- ing by or on behalf of any city department, mittee hearing as well, and for overseeing bureau, agency, board, commission or ad- policy development of and reviewing and visory committee shall provide a minimum recommending legislation on licensing issues. of five (5) days' advance written notice of � such meeting to all members of the city (5) ules and policy. The council committee on council, the mayor, the city clerk and the rules and policy shall oversee the develop- city attorney.Five-day notice may be waived ment and implementation of the council's in the event of an emergency.The city clerk . strategic goals, assume the responsibility shall first be notified if any such public �� '� -'- for the review and recommendation to the �- - - , informational meeting is to be held in the council of any proposed amendments to tfie council chambers located within the City city council rules of procedure and shall Hall and Court House. review and recommend to the council gen- " eral policy guidelines for the council to fol- 2. For purposes of such notice, public infor- low in its legislative deliberations, and may mational meetings shall mean any meet- review nominees for appointment to vari- ing for which members of the general pub- ous boards and commissions. lic receive notice or invitation to appear for the purpose of presentation, testimon3�, con- (6) Legislation. The council committee on leg- sultation or otherwise. islation shall asume the responsibility for the review and recommendation to the council 3. Such notice shall contain the date, time of any proposed amendments to be submit- and place of the meeting to be held and a ted to the state legislature. brief statement of the subject matter to be (C.F. No. 88-38, 1-13-88;C.F. No. 88-435, 3-29-88; discussed. . C.F.No.88�54,4-5$8;C.F.No. 88-1694, 11-22-88) 4. The city clerk is hereby directed to forward copies of this resolution to the mayor, all 6. Amendments. department heads, the chairmen of every - board, commission or advisory committee This resolution may be amended only by the to the city. submission in writing by a member of the council (C.F. No. 262046, 8-30-73) of a notice of intent to amend the same, which notice shall contain the specific proposed amend- Chapter A-4. Council Committees— ments. Such notice shall be served upon each mem- � F�ee Parking ber of the council seven(7) days prior to the sub- mission of any resolution amending such rules. RESOLVED, That the council hereby approves (C.F. No. 88-38, 1-13-88) payment from the Council Contingency Fund — Supp.No.7 - 2745 � ��� � � � ���� � �j ���� � � ���� ��� .�� - p� � APPENDICES Ch.A-4 \ tion, the committee shall oversee strategies Chapter A-3. All Public Meetings—Notice and policies and implement programs for R,equirements the unproved coordination and effectiveness of crime prevention and response to the WHEREAS, The council deems it necessary and city's neighborhoods and for the improved in the public interest that advance notice be quality of life in the neighborhoods. The forwarded to elected officials prior to the hold- committee also may review proposals from ing of public informational meetings by any the administration that affect or concern department bureau, agency or committee of the district councils, business and civil groups City of Saint Paul, now, therefore,be it in other neighborhood or community groups. This committee shall also be responsible RESOLVED, By the council of the City of Saint for reviewing all licensing matters requir- Paul: ing council or committee action,except where T. That any city personnel arranging or caus- fulI council action is required by law within ing,to be kel�d.any gublic information meet- time limits which would not allow for com- ing by or on behalf of any city department, mittee hearing as well, and for overseeing bureau, agency, board, commission or ad- policy development of and reviewing and visory committee shall provide a minimum recommending legislation on licensing issues. of five (5) days' advance written notice of such meeting to all members of the city (5) Rules and policy. The council committee on council, the mayor, the city clerk and the rules and policy shall oversee the develop- city attorney.Five-day notice may be waived ment and implementation of the council's in the event of an emergency. The city clerk .__, strategic goals, assume the responsibility shall first be notified if any such public � :�.�' for the review and recommendation to the informational meeting is to be held in the - council of any proposed amendments to the council chambers located within the City city council rules of procedure and shall Hall and Court House. review and recommend to the council gen- " eral policy guidelines for the council to fol- 2. For purposes of such notice, public infor- low in its legislative deliberations, and may mational meetings shall mean any meet- review nominees for appointment to vari• ing for which members of the general pub- ous boards and commissions. lic receive notice or invitation to appear for the purpose of presentation, testimon;�, con- (6) Legislation. The council committee on leg- sultation or otherwise. : islation shall asume the responsibility for the review and x�ecommendation to the council 3. Such notice shall contain the date, time of any proposed amendments to be submit- and place of the meeting to be held and a ted to the state legislature. brief statement of the subject matter to be (C.F. No. 88-38, 1-13-88;C.F. No. 88-435, 3-29-88; discussed. � . C.F.No. 88-454,4-5-88;C.F.No.88-1694, 11-22-88) 4. The city clerk is hereby directed to forward copies of this resolution to the mayor, alt department heads, the chairmen of every 6. Amendments. _ board, commission or advisory committee This resolution may be amended only by the to the city. submiss�o�in writing by a member of the council ' (C.F. No. 262046, 8-30-73) of a notice of intent to amend the same, which notice shall contain the specific proposed amend- Chapter A-4. Council Committees— ments. Such notice shall be served upon each mem- � F�ee Parking ber of the council seven (?) days prior to the sub- mission of any resolution amending such rules. RESOLVED, That the council hereby approves � (C.F. No. 88-38, 1-13-88) payment from the Council Contingency Fund — Supp.No.7 - 2745 WMITE - C�TV CLERK PINK - FINANCE COUflCll C4NARV - DEPARTMENT GITY OF SAINT PAUL File NO• �O` � BLUE - MAVOR , � �Co cil Resolution - '� . � �-f ; , Presented By Referred o Committee: Date Out of Committee By Date RESOLV�, that the proper City Officials are hereby suthorized ar�d directed to excute a c�ontrsct with the State of Minnesota, Mi.nnesota Depart�ent of H�1th; WF�BY, the City shall provide risk reduction arxi disesse preventi� education and couns�ling, antibodY testing and referral service to persons at in�creased risk of ex�osure to the h��an i�deficiency virus (HIV), the causative agent of Acquired I�unodeficiency 5yndrame (Aids). The services are to be provided through the Saint Paul Aids 3creening & Preventi� ProB� �rding to the terms of said contra�et, a copy which is kept on file and on reconi in the Depctrt�ent of Finanoe arxi Mar�agement Services. COUNCIL MEMBERS Yeas Nays Requested by Department of: •m a Dimond ommunit Ser ices ° .� Goswit;z � �n Favor m� LOrig d B e�ne� Maccabee _ Against y nen Rettma� son Thune lsonj �AN � � �9� For , d by Ci Att Adopted by Counc��-. Date ! ,� Certified Pass d uncil Se tary �Z- 2� �g/� By � Approved by � v r: Dat ��N i 7 1990 �lpprove Mayor for Submi B � �.�;���ti l� 7, By Y '______� Pt�L1SHEQ J AN 2 7' 1990_ ��D- �� DEPARTMENTIOFFlCEICOUNGL • DATE INITIATED GREEN SHEET No. 2�6�8 INRIAU DATE NITI ATE OOMACT PERSON Q PFIONE DEPARTMENT DIRECTOR n C�TY OOUNqL Mary Sonnen 292-77 5 �� ��� pr,,�,�N�, ��,�� ROU71N0 BUDOET DIRECTOR �FIN.8 MOT.SERVICES DIR. ASAP ��YOH(OR A8813T � TOTAL#�OF SIONATURE PA ES h (CLIP ALL LOCATIONS FOR SIQNATUR� ACTION REGUE8TED: Resolution to allow signatures on a contract with the State of Minnesota for the St. Paul Division of Public ealth to provide risk reduction & disease prevention education & counseli g RECOMMENDA11oNS:MD►�Uy a► (� COUNqL COMM�I�PORT OPTIONAL _PLANNINO COMMI8810N ���MISSION ��Y� • �'�O PHONE NO. _CIB COMMITTEE ����� � �� COMMENTB: _ .__ STAFF q �� i(�p(] _DISTRICT CW RT p��Vj � � ���U a �� SUPPORTS WHICH COUNpL OBJECTI AY��S OFFI�E � �"`'���,��'��.� INITIATINO PROBLEM,IS8UE,OPPO NIIY(Wlw,Whet,When,Whsre.Wh�: The State of Minnes ta is contracting with the St. Paul Division of Public Health to pravide risk reduction and disease prevention education and counseling, antibody testing and referral services to person at increased risk of exposure to FIIV. The contract is for the period of _ Janaury 1, 1990 th u December 31, 1990 for the amount of $97,712. ADVANTA(iES IF APPROVED: The St. Paul Healt Division will receive reimbursement from the State of Minnesota for providing HIV test ng. DISADVANTAOEB IF APPROVED: ���VE� NoNE RECEIVED p t C 211989 �R��� BUDGET OfFICE CITY CLEttK DISADVANTAOES IF NOT APPROVED The St. Paul Heal h Division will not receive the grant from the State. C�ouncU F�esearch Genter, JAN 051990 TOTAL AMOUNT OF TRAI�A ION = 9�.71Z COST/REVENUE BUDOETED(CIRCLE ONE) YES NO FUNDINO SOURCE F d ACTIVITY NUMBER 33243 ' FlNANqAL INFORMATION:(EXPW �� , , NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are preferred routings for the five most frequent types of documents: CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, Bdgts./ budget exists) Accept. Grants) 1. Outaide Agency 1. Department Director 2. Inittating Department 2. Budget Director 3. City Attomey 3. Gty Attorney 4. Mayor 4. Mayor/Assistant 5. Finance&Mgmt Svcs. Director 5. City Council 6. Fnance Accounting 6. Chief Accountant, Fn&Mgmt Svcs. , �,; ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revision) and ORDINANCE 1. Activity Manager 1. Initiating Department Director 2. Depertment Accountant 2. City Attome Y 3. Department Director 3. MayodAsaistant 4. Budget Director 4. City Council . ' 5. Ciy Gerk 6. Chief Accountant,Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Uitiating Department 2. City Attorney 3. Mayor/Assistant 4. City Clerk TOTAL NUMBER OF SIGNATURE PA(iES Indicate the#of pages on which signatures are required and a rcli each of these pages. ACTION REGIUESTED DescNbe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete aentences. Begin each item in your list with a verb. � RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICM�COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOQDS„ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN IWSTRUCTIONAL MANUAL.) COUNCIL OOMMITTEE/RESEARCH REPORT-OPTIONAL A5 REQUESTED BY COUNCIL INITIATING PROBLEM, ISSUE,OPPORTUNITY . Explain the situation or conditions that created a need for your proJect or request. ADVANTA(3ES IF APPROVED Indicate whether this is simply an annual budget procedure required by Iaw/ charter or whether there are specific wa in which the Ciry of Saint Paul and its citizens will beneflt from this pro�action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projectlrequest produce if it is passed{e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?