D11799 _ , � . _
Whit• — City Cl�rk C I T Y O F S A I 1`'T ��A U L
Pink — Finane�Dept.
G�ary— O�pc.
UNFI(31�: OF THY. MAY�)R ^I I�nn
1 1 ••�•��
No: L/
ADMINIS'IRATIVE ORDER I�_'1�( _�I
� Bl'IX;Ef ItE�7SI0� Date: �C.:7
:�D��'IS�IR,��'E('�RDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Departmertt of— � SPrvices - Libraries
to amend the 19�1 budget of the I i hr�ry Aids and Gran fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
350 - Library Aids and Grants
33420 - 0521 Refunds -0- $ 96,836.67 $ 96,836.67
33420 - 0856 Data Processing Software $161 ,680.74 (96,836,67) 64,844.07
33422 - 0121 Part Time Certified 10,685.i3 1 ,200.00 11 ,885.13
33422 - 0381 Books, Materials, etc. 95,936.00 ( 1 ,200.00) 94,736.00
33424 - 0121 Part Time Certified 26,743.00 ( 5,000.00) 21 ,743.00
33424 - 0521 Refunds 6,482.00 5,000.00 11 ,482.00
All others 602,973.46 -0- 602,973.46
• $904,500.33 -0- $904,500.33
�
repered by:Activiry Manager Approved by: r
��'R, i�(r
equested by:Dapartment dirocto► Date
�I �7q9
DEPAFiTMENT/OFFICE/COUNCIL DATE INITIATED �� 15 8 4 9
Community Services - Libraries 12/16/91 GREEN SHEET
CONTACT PERSON 8 PHONE � 1 INITIAUDATE INITIAUDATE
Susan Cantu 292-6390 O `"' {�h �DEPARTMENTDIRECTOR �CITYCOUNCIL
ASSIGN �CITY ATTORNEV �CITY CLERK
NUMBER FOR
BE ON COUNCIL AGENDA BY(DATE) ROUTIN(i �BUDGET DIRECTOR �FIN.&MGT.SERVICES DIR.
ORDER Q MAYOR(OR ASSISTAN� �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of Administrative -Order
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_PLANNWG COMMISSION _ GIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contrect fo�this department?
_CIB COMMITfEE _ YES NO
2. Has this person/firm ever been a city employee?
_STAFF — YES NO
_DISTRICT COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current city employee7
SUPPORTS WHICH COUNCIL OB,IECTIVE? YES NO �
Expisin all yes answers on separate sheet and attach to green sheet
INITIATINQ PROBLEM,ISSUE,OPPORTU ITY(Who,What,When,Where,Why):
Terms of monies r�ceived from Metro Library Service Agency in 1991 required that it be
spent on automated circulation system. At this ;time the Library is not going ta do
any further upgrades. MELSA has requested that this money be r�turned and held by
them (letter attached). Salary code in Friends of the Library needs to be adjusted.
End of Year closeout of Perrie Jones Library monies will require refunds of earmarked �
dollars not spent.
TAGES IF APPROVED:
Will be in compliance with terms of monies received.
R�CEIVED
p�� 1 � 199�
��Jta�� �t�t�:� .
DISADVANTAGES IF APPROVED:
None
DISADVANTA(3E3 IF NOT APPROVED:
Will not comply with MELSA terms.
Will not be able to refund Perrie Jones unexpended monies. RECEIVED
�EC 181991
��TY CLERIC
TOTAL AMOUNT OF TRANSACTION ; —n— COST/REVENUE BUDGETED(CIRCLE ONE) � NO
FUNDING SOURCE I 1 hl^e�l"� A1[�C af1('� (;rantg ACTIVITY NUMBER ��49f1���Q.77� ��L�2Q.
FINANCIAL INFORMATION:(EXPLAIN) ��