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D11733 wnn.-crry a.�x Pink-Fln.eo.wpt CITY OF SAINT PAUL • OFFICE OF THE MAYOR No: �I �rI33 ADMINISTRATIVE ORDER Date: I I',ZQ'q � WHEREAS, the City conducted its 4th Annual Clerical Conference titled: "The City: A Reflection of You" , on October 10, 1991, at the Holiday Inn Saint Paul/East; WHEREAS, the conference provided up to two hundred fifty (250) City employees with an opportunity to attend workshops and lectures designed to enhance productivity and customer service; WHEREAS, the Office of Personnel and Labor Relations - Training and Organizational Development Division, is responsible for providing the cost of the following services: - use of building facilities for one day at the Holiday Inn Saint Paul/East - rental of audio-visual equipment - rnorning snack, beverages, and one meal for up to 250 individuals WHEREAS, the two clerical bargaining units made donations to help pay for the above services, and their contributions were authorized by the City Council to be deposited in the Office of Personnel's General Fund budget for this confererice; • NOW, THEREFORE, BE IT RESOLVED, that the Office of Personnel and Labor Relations - Training and Organizational Development Division be authorized to reimburse the Holiday Inn Saint Paul/East for the above costs incurred, not to exceed Four Thousand Dollars ($4,000.00) which will be paid out of the General Fund, Activity � 00157. APPROVED AS TO FORM - G�� � i'�,I 1/1/1/�'� Assistant City Attorney Department Head • Date dministrative ssistant to Mayor �Qq c . I!-� i�Ot/ '�l t'133 DEPARTMENT/OFFICFJCOUNCIL DATE INITIATED � , 14 211 Office of Personnel - Training 11/6/91 GREEN SHEET S�ANTACT PERSON&PHONE INITIA ITIAUDATE Z�GJ C DEPARTMENT DIRECTOR ..� �CITY COUNC I • 'icki Patschke, 29H-422�. �$$M+N CITYATfORNEY �ciTr/�K E ON COUNCIL AOENDA BY(DAT ) ROUTINGF�R �BUDGET DIRECTOR �FIN.&'i(��S91�ES DIR. �l�a ORDER �MAYOR(OR ASSISTAN� TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: That the Office of Personnel and Labor Relations - Training and Development Division be authorized to reimburse the Holiday Inn Saint Paul/East for the costs incurred for the 4th Annual Clerical Conference on October 10, 1991. RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWIN(i�UESTIONS: _PLANNINO COMMI3810N _CIVIL SERVICE COMMI3SION �• Has this person/firm ever wOrked under a contrect for this department? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _S7AFF — YES NO _ DISTHICT COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any currerrt city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yss answsn on separate sheet and attach to yreen sheat INITIATINO PROBLEM,18SUE,OPPORtUNITY(Who,What,When.Where,Why): The Clerical Conference provided recognition and training to up to 250 clerical employees of the City. Workshops and seminars throughout the day were designed to prepare and motivate employees to positively reflect the City through quality customer service. Costs for the facility and its full day of services will come to about $4,000. A portion of the funding was provided by the two clerical bargaining units, whose contribut'ions were previously authorized by the City Council. � F TAQES IF APPROVED: ry�^� �G�, �� Productivity improvement and recognition of clerical employees:�=�„��`� � ; � I �.�`������Ty� g'�,vi GF����O,,p�� Ts��`F f� DI3ADVANTA6E3 IF APPROVED: ATone. The conference was budgeted for. DISADVANTAOES IF NOTAPPROVED: Inability to provide much needed motivation and development opportunity for employees. RECEIVED �ov 191991 TOTAL AMOUNT OF TRANSACtION $ 4.000.00 COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO FUNDINa SOURCE Gerleral Government ACTIVITY NUMBER �(11 57 FINANCIAL INFORMATION:(EXPLAIN) d w