D11715 � _
C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
�pro�ed�opies to: ADMINISTRATIVE ORDER
-City Clerk(Origina� BUDGET REVISION
-Finance Dept.'s Accountiny Division
-Requesting D�t. No: �� ��15
Date: •
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter
and based on the request of the Chief of the St. Paul Police Department to amend the 1991 budget of the Police
Special Projects Fund,the Director of the Department of Finance and Management Services is authorized to amend
said budget in the following manner:
CURRENT APPROVED AMENDED
BUDGEf CHANGES BUDGET
FROM: 436- Police Special Projects
34136-Citywide Crime Prevention
0389-Other Misc. 2,200 (1,950) 250
2,200 (1,950) 250
TO: 436- Police Special Projects
• 34136-Citywide Crime Prevention
0856-Data Processing Software 0 850 850
0857-Data Processing Hardware 0 1,100 1,100
0 1,950 1;950
NEf CHANGE �
The above change will authorize the Vansfer of$1�950 in the Police Special Projects Fund.The transfer will
provide sufficient funding to purchase a laser printer and a software mapping program.
i
� �'o��ofg1
Requested by: Department Director Date Approved by: Budget Director Date
•
A103091A
.. . �� I'1t5
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
Po�ice �e artment �� � ���'' Sfi �o-2y-9� GREEN SHEET N° 160 91
CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
hi ef McCutcheon 29 -3588 ASSIGN �CITYATTORNEY �CITYCLERK
NUMBER FOR
T BE ON COUNCIL AGENDA BY(DATE ROUTING �BUDQET DIRECTOR �FIN.8 MGT.SERVICE3 DIR.
ORDER �MAYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PAGHS (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To move $1,100.00 and $850.00 respectively from account #436-34136-8389 in the 300's to the
800's i.e. 436-34136-0857 & 0856 to purchase a laser printer and a software mapping program.
The printer is neccessary to the functioning of the program.
RECOMMENDATIONS:Approve(A)or Rejecf(p) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNINCi COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever wofked under e contraCt for this department?
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a city employee?
_STAFF _ �
YES NO
_ DISTRIC7 COURT — 3. Does this person/firm poasess e skill not normally possessed by any current city empioyee?
SUPPORTS WHICH COUNCIL OBJECTIVE? � YES NO
Explain all ye�answers on sep�rote sheet end attech to grosn shest
INITIATINO PROBLEM,ISSUE,OPPORTUWITY(Who,What.When,Where,Why):
We want to purchase a mapping program for the city-wide crime prevention program. 'This wi11
enable us to print block maps, network maps, geographic crime statistical data within grid
and block areas, and develop timeline data. It will also allow our office to map out events
festivals, and parades for comnunity events. Currently we have to go to a variety of city
offices to have reproductions made and then scaled to size. This is a very time consuming
� and labor wasting process. This program will enble us to save hundreds of hours.
TAGES IF APPROVED:
As stated above, this should save us hundreds of hours going to various city agencies. It
will also enable us to respond to requests for data in a much more timely fashion and allow
the useof pin mapping techniques to present statistics in understandable time lines. Analysi
will be enhanced and the information can be shapped to our needs, instead of limited to the
type of map available. ,
DISADVANTAGES IFAPPROVED: ��
None apparent. ��j \� � ��;'.�;;t�a33
1991
RECEIVED
�����T C1��aC� 0�� � ; - 1�`�1
E�,,,,�:.�" urri�;�
Nov o 41991
DISADVANTA(3ES IF NOT APPROVED: �
We'will be left to our current devises and continue to use our resources poorly. The crime
prevention staff has attended over 1f00 meetings to date this year and most involve some typ
of extensive preparation for their presentation. This program will greatly simplify that
labor and make the mater-fal much more presentable. We are only moving the money from the 300's
to the 800'�s for the most appropriate use of our resources. Without this help, we will
continue to squander resources that we don't have.
TOTAL AMOUNT OF TRANSACTION S 1950.OO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE 436-34136-0389 ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN) ,�
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