D11604 .
Whit• — City C�erk C I T Y O F SA I 1\'T ��A U L
Pink — Finanet DeDt.
Canarv— Dept. ��rp'ICiF. OF THE MAYOR /1I � ' ^�
No:
ll �w
ADM1N[STRATIVE ORDER Q���_n'
• B['1X,ET ItI;�7tiI0� Date: b `?
:��IL��ISTR.�TI��E ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 i the City Charter and
based on the request of the Director of the Depanment of Community Services — Parks and �ecreation
to amend the 19�1_budget of the General fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
DEPARTMENT OF COMMLINITY SERVICES Current Amended
DIVISION OF PARKS AND RECREATION eudget Change Budget
GENERAL FUND
SPENDING PLAN
001-03124-0373 GAS INCL BOTTLE 129,200.00 (16,000.00) 113,200.00
001-03104-0822 TRUCKS & VANS 68,499.00 16,000.00 84,499.00
------------- ------------ -------------
197,699.00 0.00 197,699.00
�JUST 1991 BUDGET TO REFLECT PROPER ACCOUNTING FOR THE PURCHASE OF
VAN TO REPLACE 1989 CHEVROLET CARGO VAN WHICH WAS TOTALED OUT IN
ACCIDENT WHICH OCCURED MAY 21, 1991. THERE ARE NO OTHER VANS AVAILABLE
WHICH ARE ADEQUATE FOR DAILY DELIVERIES, AND WE ARE PRESENTLY USING A
1980 PLYMOUTH SEDAN TO GET THROUGH THIS PERIOD. REPLACEMENT OF THIS
VEHICLE IS A HIGH PRIORITY IN VIEW OF HOW MUCH THE ENTIRE MAINTENANCE
SECTION RELIES ON THE SERVICES IT PROVIDES.
• � �
�
Pr r b v Ma � qpprp� , yp�
— Y —
Requested by:Departme�t director ��
r � ��� �►�r�o�
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _ 14 917
Community Services/Parks 8/01/91 GREEN SHEET
CONTACT PERSON&PHONE INITIAUDATE INITIAL/DATE
a EPARTMENT DIRECTOR �CITY COUNCIL
John Poo.r �i�6��2 91 ��� ASSIQN �ITY ATfORNEY �CITY CLERK
UST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOH gUDGET DIRECTOR �FIN.&MOT.SERVICES DIR.
ROUTINO
ORDER MAYOR(OR ASSISTANn � ('h i o f A C
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Parks
ACTION REQUESTED:
Approval of administrative order amending the spendinq plan of AUG p 6 �gg�
Activity 03104 - Parks & Recreation Vehicle & Equipment Service. �
RECOMMENDATIONS:Approve(A)or ReJect(R) • pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONB:
_PLANNING COMMISSION _CIVIL SERVICE COMMISSION 1• Has this person/firm ever worked under a contract for this department?
_CIB COMMITTEE _ YES NO
A 2. Has this person/firm ever been a city employee?
_STAFF - YES NO
_DIS7RICT COURT _ 3. Does this person/firm possess a skill not normall
y possessed by eny current cky employee?
SUPPORTS WHICH COUNCIL OB.IECTIVE? YES NO
Explsin all yes answers on separate sheet and attach to yrosn shest
INRIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
The initiating problem is a vehicle that performed
interdepartmental services was retired early when a three vehicle
accident occurred that totaled a city-owned 1989 Carc�o Van and the
funds for replacement are not available within activity 03104.
The issue is the re�lacement of this Cargo Van so that an adequate
vehicle is once again available that can be used for transporting
large and heavy items as well as delivering large amounts of
s
VANTAGES IF APPROVED:
Proper vehicle will be available for performance of duties that
other vehicles can not perform. The activity performance will be
more cost efficient. Future replacement of the fleet from the
planned replacement schedule will not be affected. Realizing that
the average age of the fleet is already over nine years, the
replacement of the Cargo Van will stop the trend of an aging and
an eventually obsolete fleet. Repair and maintenance of a new
vehicle will be less than repair to older units.
DISADVANTACiES IF APPROVED:
Approximately $16,000.00 would be unavailable to be used within
the activity 03124 and would be transferred to activity 03104.
RECEIVED RECEIVED
A�� '7 1991 AUG 2 0 1991
DISADVANTAGES IF NOT APPROVED: @ i,ryr!�'r
o�����a
Current fleet will continue to age. Current fleet has many
continuous repairs which will only increase with time. The proper
vehicle for the demands needed would not be accessible. The
�lanned replacement of the fleet would have to be moved farther
into the future. Increased risk of the existing units becoming
unrepairable or obsolete before funds are available to replace
them.
TOTAL AMOUNT OF TRANSACTION S —�- COST/REVENUE BUDGETED(CIRCLE ONE) � NO
FUNDING SOURCE General Fllri[� ACTIVITY NUMBER 03104
FINANCIAL INFORMATION:(EXPLAIN) a�